Data Input Form Improvements

REsearch, REsearch 4.4 No Comments »

Since the release of REsearch 4.3, we have been focused on streamlining and reducing the length of the data input form. To meet this overarching objective, we have reviewed and prioritized hundreds of bug tickets and feature suggestions over the past few months.

In order to ensure that these improvements lead to a system that better serves the day-to-day needs of our members and users, we need your help.

This effort has so far relied on several rounds of review and feedback, and we have consulted extensively with our directors, most active users, top producing Realtors, beta testers and trainers. Now, prior to committing development resources to making any change, we are now providing our general membership with a proposed mock-up of the data input form, and a detailed list of improvements.

Main Objectives

The most important changes that will be addressed in the revised data input form (REsearch 4.5) are:

  1. Making it simpler to enter and search for short sale and REO listings by creating a specific and higher placed section on the form.
  2. Vastly simplifying the “Fees” section.
  3. Setting several fields to be no longer required, and removing several fields entirely.

As part of the process of streamlining and shortening the data input form, we have conducted several top-to-bottom reviews of the entire document. In all, from minor improvements to more substantial revisions, we’ve compiled a list of about 100 individual changes.

We know this may seem overwhelming, as it certainly was for our team. But we want to definitively and aggressively answer the clear call for a shorter form, with fewer redundant entries, and more clear organization.

Realtors want to spend less time on data entry, and more time running their business. And we at HIS want to move forward as well, onto other REsearch priorities and new ways to serve our members.

We Need You!

Below, please find a downloadable, printable PDF mock-up of the proposed data input form, as well as a link to a HTML rendering. We are also providing the full list of changes reflected on the mock-up. We humbly ask a few minutes of your time to review these changes, and to provide feedback on whether this new form is indeed a step in the right direction.

Your input is vitally important. More than ever, we want to take special care to collect and address the needs, concerns, and frustrations of everyone before changing a single line of code.

Send any and all comments and questions to feedback@hawaiiinformation.com. Please be as specific as possible. We would very much like to hear from you by Monday, Oct. 4, 2010.

Revised Input Form Mock-Up

To download a simple PDF mock-up of the proposed revised data input form, please click here:

You will need to have Adobe Acrobat Reader installed to view and print this document.

An HTML version of the form can be found here.

Important Note: These are rough mock-ups that reflect the various changes detailed below. It does not necessarily show precise changes to layout, element positioning, and spacing that will inevitably result from these changes, and which we are separately addressing.

Detailed List of Changes

LISTORS:

  1. Reduce the Listing Agent section. (TT 14591)
  2. Reduce agent headshot. (TT 14591)

LISTING BASICS:

  1. Move “Street Direction” field to after “Street Number”. (TT15038)
  2. Driving Directions no longer required. (TT15039 )
  3. Other Address: Change “St. #” to “Street Number2 and Street Number3″. Change “Street Name(2) and Street Name (3)” to “Street Name2  and Street Name3″. Change “St. Direction” to “Street Direction2 and Street Direction3″. Move Street Direction to after Street Number/Name fields. (TT15064)
  4. Eliminate the Print Remarks (Public) field. Print remarks will be pulled from the Public Remarks Field (a.k.a. Remarks for Customers) with the possibility of size/character limitations on formats
  5. (ie., MLS Brochure, MLS Book & MLS Quick).  (TT 14952)
  6. Eliminate the Listing Comments (Private) field. (TT 14952)

LISTING DETAILS:

  1. “# of Lots” & “Topography” are no longer required fields. (TT 15039)
  2. View: Eliminate “None” as an option. (TT15060).
  3. Combine under “Topography/Elevation”: “Topography” & Elevation fields(Elevation Low & Elevation High). (TT15041)
  4. Same as above under “Utilities”:  “Power”, “Water”, “Waste Treatment System”, “Sewer”(formerly Sewer Type), “Solid Waste Disposal”, “Telephone Availability”, “TV Availability” & “Internet Availability”.  (TT15041)

PROPERTY DETAILS:

  1. General Property Info., Permits: Replace “OK” with “Closed”. Change “Still Open” to “Open” as option. (TT 14958)
  2. General Property Info., Eliminate “Crops Currently on Land” from this section. (TT 14960)
  3. Move “Golf Membership Available” within the General Property Info category. (TT 14922)
  4. Easement: Replace “No Easements’ with “None” as an option.  Change “Egress” to “Ingress/Egress” and eliminate “Ingress” as option. (TT 14990) Relocated Easement/Set Back categories, combined them under new category entitled “Easement/Set Backs (TT15041)
  5. Fencing: Remove “Party Walls” as an option. Add “Chain Link”, “Metal” & “Vinyl” to list of options. (TT 14963).  Fencing: Change “Rock Walls” to “Rock/Stone”. Eliminate “Stone” as option. (TT15045)
  6. Pool: Add “Pool Equipment” as an option. (TT 15007)
  7. Pool: Change “Concrete/Gunite/Shotcrete” to “Concrete/Gunite”. Add “none” as an option. (TT15042)
  8. Power:  Add “Overhead” and “Underground” as options (Promoted to Live). Eliminate “Electricity” as option. (TT 14796)
  9. TV Availability: Add “Antenna” as an option. (Promoted to Live)
  10. Water: Change “County” to “Public/County”, “Well” to “Well(s)” as options. (TT 14997-Rev 9/24) Change “Water Treatment System” to “Treatment System” as option. (15047)
  11. Water: Change option from “Water Treatment System” to “Treatment System”. (TT 15047)
  12. Water Features: Eliminate “Pool” & “Cascades”, “River”, “Lake” & “Stream”. Add “Other (remarks)” as option. (TT14999-Rev 9/24)
  13. Sewer: Change “Waste Treatment System” to “Sewer” as option. (TT14998)
  14. Sewer Type: Change category name from “Sewer Type” to “Sewer”. Eliminate “Available” as an option, leaving “Connected” & “Connection  Required” as only options.  (TT15048)
  15. Solid Waste Disposal (Trash): Remove “Owner must haul personally”. Add “Included w/Maintenance Fees” as an option. (TT 14594)
  16. Solid Waste Disposal: Remove the word “Provided” from all options and display as: “By County at no cost”, “By Private Contractor for a fee” & “By County for a fee”. (TT15043)
  17. Elevation: Change “Elevation Lowest Range” to “Elevation Low” and change “Elevation Highest Range” to “Elevation High”.  (TT 15000)
  18. Relocating fields within the section in this order: PROPERTY DETAILS: General Property Info(Zoning, State Land Use, Ag Dedicated, Flood & Lava Zones, etc.), Land Description(Lot Description-Land, Land Area, # of Lots, Frontage & View), Easement/Set Backs, Roads, Fencing, Pool, Utilities(Power, Water, Waste Treatment System, Sewer, Telephone Availability, TV Availability, Internet Availability), Solid Waste Disposal, Water Features & Topography/Elevation. (TT 15070)
  19. Same as above, combine under category entitled “Land Description”. “Lot Description – Land”, “# of Lots”, “Frontage” & “View”.  (TT15041).
  20. Frontage: Change “Marina/Canal” to “Marina”. Change “Road” to “Road/Street”. Change “Highway” to “Highway/Freeway”. (TT15040)
  21. “# of Lots” & “Topography” are no longer required fields. (TT 15039)
  22. View: Eliminate “None” as an option. (TT15060).
  23. Combine under “Topography/Elevation”: “Topography” & Elevation fields(Elevation Low & Elevation High). (TT15041)
  24. Same as above under “Utilities”:  “Power”, “Water”, “Waste Treatment System”, “Sewer”(formerly Sewer Type), “Solid Waste Disposal”, “Telephone Availability”, “TV Availability” & “Internet Availability”.  (TT15041)

FINANCIAL DETAILS:

  1. Terms Acceptable:  Eliminate “MISC” & “Open”.  Add  “Swap/Trade “. Change “1031″ to “1031 Exchange”, “HULA” to “HULA MAE”, “Construction” to “Construction Loan” as options. (TT 14964)
  2. Seller Financing:  Change “Purch $ Mortg” to “PMM”(Promoted to Live). “Sub A/S” to Sub Agreement of Sale”. (TT 15002-Rev 9/24)
  3. Leasehold Information. Lessee Pays: Change “Excise Tax” to “GET” as an option for consistency with the rest of the form. GET – General Excise Tax. Eliminate “Utilities” as an option. (TT14964)
  4. Fees category: Eliminated category title “Totals”. Replaced “Community Fees (Monthly)”, “Condominium Fees (Monthly)” and “Master Development Fees (Monthly)” with “Total Monthly Fees (Association/ Maintenance) and “Master Development Fees”. Both Totals are a sum of the combined fees (i.e., All Grounds, Assessment, CAM, Clubhouse, Electric, Gold, Health Club, Lease Rent, Maint, Marina, Roadway, Security, Pool/Sauna/Hot tub, Trash Removal, Misc). (TT 14995)
  5. Eliminated “Sewer Fee Payable” along with checkboxes: Monthly, Annually and Total in Full.
  6. (TT 14995)
  7. Relocate “Tax Year” from “Assessment Data” field to “Other Annual Fees and Info” field.
  8. Move next to “Taxes (Annual)” field. (TT 14995)
  9. Eliminated “Spec Assess Loan Payable” checkboxes: Monthly & Yearly. (TT 14995)
  10. Eliminated “Association Dues/year”, fees to be displayed under “Total Monthly Fees(Association & Maintenance)”. (TT 14995)
  11. Eliminated ” Home Owner Association Docs and checkboxes: Yes & No. (TT 14995)
  12. Road Maint. Amt: No longer a required field. (TT 14995)
  13. Eliminate “Documents Available” field and all the options entirely. (TT 14995)
  14. Combine into one box in this order under the title “Existing Financial”:  “Existing Loan Type”, “Existing Financial” categories & “Add Mortgage” button together to improve usability and conserve space. (TT15065)
  15. Relocating fields within the section in this order: FINANCIAL DETAILS, Terms Acceptable, Seller Financing, Leasehold Information(Leasehold Info. & Lessee Pays), Fees(Total Monthly Fees, Master Dev Fees, Other Fees, etc), Existing Financial(Existing Loan Type &  Add Mortgage). (TT15066)

BUILDINGS:

  1. Eliminate “Model House Open”. (TT 14893)
  2. Eliminate “Furniture/Fixture/Fittings Amount” field. (TT 14893)
  3. Relocate within section “Model Name” & “Building Description”.
  4. Building Description no longer required. (TT 15039)
  5. Eliminate “Card No.”. (TT 14893)
  6. Combine into one box the following fields in this order after the “Buildings”: “Unit Description (Bldg)”, “Square Footage” & “Other Square Footage Type”.  New category name is “Unit Description (Bldg) (TT 15070)
  7. Rooms: Change “Baths, Half” to “Baths 1/2″. (TT 15050)
  8. Furnished no longer a required field. (TT 15039)
  9. Features:  Eliminate the following: 1 Restroom, 2 Restrooms, Alley, Appliance/Unit, Ceiling Fan, Chandelier, Chill Room, Computer Room, Dark Room, Deck/Lanai/Balcony, Den/Office/Study, Dining Area, Dining Room, Dog Run/Invisible Fence, Eat in Kitchen/Nook, Entry, Exercise Room, Exterior Sign, Family Room, Furniture, Gar/Car Ea Unit, Gas, Goodwill, Great Room, Gas Options, Heated Pool, Heli Pad, Interior Sprinkler System, Kitchen Window, Kitchenware, Landing Strip, Laundry Room, Lease, LH Improve, Library, Licenses, Limo Service, Linens, Loft, Maids/Guest Qtrs, Media Room, Open Lanai, Patio/Deck, Porch, Private Yard, Real Prop, Rear Entry, Resident Manager, Satellite Dish, Sauna/Steam room, Screen Porch, Sidewalk, Sunroom, Trade Name, TV Antenna, Water Treatment System, Whirlpool, Wine Cellar, Workshop/Work Space & Yard. Add “Wine Cooler”.  Change “Comm Kitchen” to “Community Kitchen”; Change “Exterior Sprinkler” to “Sprinkler System-Exterior”, “Fire/Interior Sprinkler” to “Sprinkler System-Interior”, “Lawn Sprinkler” to “Sprinkler System-Lawn”. Change “Wet Bar” to “Bar-Wet”. Change “Dry Bar” to “Bar-Dry”.  Change “9′ Ceilings” to “Ceilings – 9′+”. Change “Cathedral/Vault Ceilings” to “Ceiling-Cathedral”. Add  “Ceiling-Vaulted”. (TT15052)
  10. Bath Features: Add “Steam Room/Sauna” as an option. (TT14971)
  11. Appliances:  Make a required field.  Add “None” as an option.  Move the field, “Washer/Dryer Type” to this section and rename “Washer/Dryer” with the following options: None, Coin Operated, Dryer, Gas Powered, Hook-ups Avail., Individual leased Equipment, Shared, Stacked W/D & Other (remarks). (TT15069)
  12. Add Water Heater category: Move Solar Water Heater” & Water Heater” next to “Water Heater Size(Bldg)” as checkbox options: Electric, Gas, Solar & Tankless. (TT15069)
  13. Kitchen Features:  Add “Eat in Kitchen/Nook” as an option. Change “Pantry – Butler” to “Pantry”. Eliminate “Pantry-Closet” & “Pantry-Walk-in” from list of options. (TT 14973)
  14. Countertops: Change “Corian” to “Solid Surface”; change “Formica” to “Laminate” as options. (TT14974)
  15. Fireplace Type:  Eliminate Attached doors/screen, Gas Starter, Includes Accessories & Pellet as options. (TT 14975)
  16. Eliminate “Appliance/Unit”, “Chandelier(s)”, “Ceiling Fan(s)”. Convert all data from these fields to “Other(remarks). Note: Eliminating Chandelier(s) and Ceiling Fan(s) was due to redundancy, they already exist under Features(Bldg) as “#Ceiling Fans”, “#Chandeliers”. (TT15052)
  17. Meters: Add “Sub Meter” as an option.  (TT 14976)
  18. Roof Material: Add “Concrete Tile”, “Copper”, “Cedar Shake”, “Tile” & “Wood Shingle”. Changed “Other” to “Other (Remarks)” to list of options.  Change “Metal” with “Steel/Metal” as options. (TT 14692)
  19. Eliminate “Basement Type” & all options. (TT 14979)
  20. Floor Coverings (Bldg): Change name from “Floor Coverings (Bldg)” to “Flooring”. Replace “Hardwood Solid” with “Hardwood” and eliminate “Pine” as options. (TT 14980)
  21. Exterior Finish (Bldg): Eliminate “Above Ground” as an option. (Relocated here, in order of Listing Input form.)  Change “Shiplap” to  “Shiplap Siding”. Change “Batten Finish” to “Board & Batten”. (TT 15004)
  22. Exterior: Replace “Lanai” with “Lanai/Patio”; Eliminate “Patio” as an option. Add:  “Balcony”,  “Porch” & “Other (See Remarks)” as options. (TT 14695)
  23. Design (Bldg): Eliminate “Board and Batten”, “Masonry/Stucco” & “Shiplap Siding” as options.
  24. (TT 15004)
  25. Foundation: Eliminate “Wood Piers” as an option. Redundant, same as “Post & Pier.” (TT 14891)
  26. Heating/Cooling (Bldg): Add “Solar Hot Water” as an option. (TT 14697)
  27. Vehicle Storage/Parking (Bldg): Change title from “Vehicle Storage/Parking (Bldg) ” to “Parking (Bldg)”. (TT 14693)
  28. Parking (Bldg): # of Deeded Stalls (Bldg):  Change category to read “Total Parking per Unit”. (TT 14982).
  29. Parking (Bldg): Eliminate “Total Parking Spaces” from this section. (TT15053)
  30. Pets: Add “Dog Run/Invisible Fence” as an option. (TT 14893)
  31. Rooms: Retain drop-down option and retain “Description”.  FYI, eliminated rooms under Features (Bldg) to avoid redundancy, for they already existed under the Rooms drop down menu of options.
  32. Schools: Eliminate “Contact Name”, “Phone” and “Extension”. (TT 14984)
  33. Combine these fields in this order & relocate below the field “Features (Bldg)”.  New category title called “Other Features”: “Kitchen Features(Bldg)”, “Bath Features”, “Countertops”, “Flooring”, “Appliances”, “Washer//Dryer”, “Window Coverings(Bldg)”, “Fireplace(Bldg)” & “Fireplace Location” to improve usability & improve space. (TT15070)
  34. Relocating fields within the section in this order: BUILDINGS(Bldg Description, Model Name, etc), Unit Description(Bldg) (Unit Description & Square Footage), Rooms, Building Type, Furnished, Features(Bldg), Other Features(Kitchen Features, Bath Features, Countertops, Flooring, Appliances, Washer/Dryer, Window Coverings, Fireplace, Fireplace Location, Pets, Loading Type, Meters, Security(Bldg), Exclusions, Construction Information(Construction Info., Design(Bldg), Property Condition, Roofing, Roof Material, Roof Design, Roof Structure, Insulation, Heating/Cooling(Bldg), Basement Type, Exterior, Exterior Finish(Bldg), Foundation, Driveway, Parking(Bldg), Add Room, Contacts & Schools. (TT15070)
  35. Building Description & Parking(Bldg) are no longer required fields. (TT15039)

BUSINESS/COMMERCIAL DETAILS:

  1. Ownership: Change title from “Entity Type” to “Ownership Type”. Add “LLC” as an option. (TT 14984)
  2. Combine into one box in this order after “Current Use”:  “Income Derived-Business”, “Business Location’, “# Days Open”, “Employees”, “Expense Derived”, “Trading Hours” & “Lease Type – Business” to improve usability & conserve space. (TT15057)
  3. “Business Name”, “Business Age”, “Business Yrs Owned”, “Gross Income”, “Gross Expenses”, “Expense Year”, “Net Profit”, “Relocate able”, “Asset Sale”, “Home Based”, “Entity Type”, “# Days “Open” & “Employees” are no longer required fields. (TT15039)
  4. Current Use. Change “Multi-Family” to Multi-Family Income”. Eliminate the following: Jewelry, Free Standing, Retail Mall, Services, Office Building & Retail Outlet. Convert data from these fields to “Other”. (TT15057)
  5. Eliminate completely “Income Derived – Business” & “Expense Derived” categories.  Add new category entitled “Financial Information Available” and populate with the following options: Accountant, Appraisal, Broker, Excise Tax, P&L, Projection, Tax Return & Other(remarks). (TT 15057)
  6. Change Business Location to a multi selectable category. (TT 15057)
  7. Change “Trading Hours” to “Business Hours”. Change the options as follows: Change “Less than 8 hrs per day” to “Less than 8″. Change “More than 10 hrs per day” to “More than 8″.  Change “24 Hours” to “24″. Eliminate “8 hours per day”, “9 hours per day” & “10 hours per day” as options.  (TT15057)

CROPS:

  1. Changed Section title from “Crops” to “Crops/Livestock”. (TT15059)
  2. Added “Crops Included” as Yes/No checkbox. Added “Crops Area (acre)” and “Crops Remarks” fields. (TT15059)
  3. Added “Livestock Included as Yes/No checkbox.  Added “Livestock Area (acre)” & “Livestock Remarks”.  (TT15059)

SIGNATURE:

  1. Add additional line labeled “Seller 4″ & “Date” to existing Seller lines. (TT15071).

GENERAL:

  1. Change under all Sections/Categories/Fields with “Other (see Remarks)” to “Other (remarks)”.

TestTrack (TT) numbers are from our internal ticket tracking system. If you have comments on specific entries above, it would be helpful (but is not required) to reference the TT number.

Rules Revisions Now Posted

REsearch, Rules No Comments »

On September 09, 2010, the HIS Board of Directors adopted revisions to the rules and regulations of the service.  Most of the revisions were to Article X. IDX as required by NAR to be adopted by October 31, 2010.  The only other revision that was formally adopted is the change to Article III.  Listing procedures.  Section 3.09.  Auction Listings, that was approved by the HIS directors on May 19, 2010, that permits auction listings to be submitted to the service.

The change permitting auction listings to be submitted to the service was announced in a HIS Bulletin that was emailed to all members on June 4, 2010.  To see the bulletin announcement, please click on this link. http://blogs.alohaliving.com/bulletins/category/rules/.

The revisions to Article X. IDX that were required by NAR follows, shown in redline.  The sections that were not revised may be viewed in the revised rules document posted in REsearch Help at this link:

http://hisfaq.hawaiiinformation.com/absolutehelp/attachments/119/RulesAndRegulations.pdf

Section 10.01.  Definitions.
a.    “IDX” is a means by which each participant subscribing to the IDX program (the “IDX participant”) may authorize the display of its active listings appearing in MLS on each other IDX participant’s Internet web site, subject to the requirements of this Article X.
b.    “IDX database” is the current aggregate compilation of all active listings of all IDX participants except those listings where the property seller has opted out of Internet publication by so indicating on the contractual agreement.

Section 10.02.  Participation presumed.  The service will presume participants’ consent for the display of their activelistings by other participants pursuant to these rules.  (i.e., the service will presume that the participant is an IDX participant) unless the participant affirmatively notifies the service that the participant refuses to permit display (either on a blanket or listing-by-lissting basis).  If a participant refuses on a blanket basis to permit the display of its listings, it is not an IDX participant and may not display the IDX database pursuant to Article X.

Section 10.04.  Permitted and required fields and records.  An internet republication of another IDX participant’s listing may contain only those fields of data identified by the service as permissible for IDX displays and must include fields identified by the service as required for use with IDX.  Display of seller or occupant names, phone numbers, and email addresses, and type of listing agreement (e.g., exclusive right to sell, exclusive agency, etc.) is prohibited.  Confidential fields intended only for other MLS participants and users (e.g., cooperative compensation offers, showing instructions, property security information, etc.) may not be displayed on IDX sites. An IDX participant may select the listings it displays on its IDX display based only on objective criteria, including factors such as geography or location.  (e.g., “uptown”, “downtown”, etc.), list price, type of property (e.g., condominium, cooperative, single-family detached, multi-family), cooperative compensation offered by listing brokers, type of listing (e.g., exclusive right to sell or exclusive agency), or the level of service being provided by the listing firm.  Each IDX participant shall select the listings for its IDX display independently of, and without consulting, other participants.

Section 10.05.  Eligibility.  In order to be an IDX participant, a participant must be engaged in real estate brokerage and consent to display of their listings by other participants A participant will be deemed to engage in real estate brokerage if it maintains an office or Internet presence from which participant or its affiliated subscribers are available to represent real estate sellers or buyers (or both).

Section 10.06.  Frequency of updates.  An IDX participant must update the IDX databases on its internet web site so that no more than seven three days pass between updates.  The IDX participant’s IDX web site must indicate the date and time of the last update of data.

Section 10.06.01.  Notification of IDX site.  Participants must notify the MLS of their intention to establish an IDX site and must make their site directly accessible to the MLS for purposes of monitoring and ensuring complicance with applicable rules and policies.

Section 10.09.  Displays.  A display of another participant’s listing must bear the service’s copyright notice (“©20010 MLS Hawaii, Inc.  All rights reserved.”) immediately following the property information.

Section 10.14.  Avoid scraping of data MLS participants may not use IDX-provided listings for any purpose other than display on their websites.  This does not require participants to prevent indexing of IDX listings by recognized search engines. An IDX participant displaying the IDX Database or any portion of it must make reasonable efforts to avoid “scraping” of data by third parties or displaying of that data on any other web site.  Reasonable efforts include:
a.    Monitoring the web site for signs that a third party is “scraping” data and
b.    Prominently posting notice that any use of search facilities of data on the site, other than by a consumer looking to purchase real estate, is prohibited.
c.    [HIS OPTION]  Maintaining an audit trail of IP addresses of visitors and web pages viewed for a period of 30 days after each visit and making the audit trail available to HIS if in HIS’s judgment the information would assist in investigating possible abuse of the IDX database.

Section 10.20.  Seller information withheld.  Listings or property addresses of sellers who have directed their listing brokers to withhold their listing or property address from display on the Internet (including, but not limited to, publicly-accessible websites or VOWs) shall not be accessible via IDX sites.

Section 10.21.  Third-party commentary and AVMs.  Any IDX site that (a) allows third-parties to write comments or reviews about particular listings or displays a hyperlink to such comments or reviews in immediate conjunction with particular listings, or (b) displays an automated estimate of the market value of the listing (or hyperlink to such estimate) in immediate conjunction with the listing, shall disable or discontinue either or both of these features as to the seller’s listing at the request of the seller.  The listing broker or agent shall communicate to the MLS that the seller has elected to have one or both of these features disabled or discontinued on all participants’ websites.  Except for the foregoing and subject to Section 10.22, a participant’s IDX site may communicate the participant’s professional judgment concerning any listing. Nothing shall prevent an IDX site from notifying its customers that a particular feature has been disabled at the request of the seller.

Section 10.23.  Accuracy of IDX information.  Participants shall maintain a means (e.g., e-mail address, telephone number) to receive comments about the accuracy of any data or information that is added by or on behalf of the participant beyond that supplied by the MLS and that relates to a specific property upon receipt of a communication from the listing broker or listing agent for the property explaining why the data or information is false.  However, participants shall not be obligated to remove or correct any data or information that simply reflects good faith opinion, advice, or professional judgment.

As mentioned above, the newly adopted version of the rules may be seen in REsearch Help at any time.  Should you have any questions about these revisions to the rules, please feel free to contact Diana Haraguchi, Exec. Asst. to the President/CEO by calling 1-800-628-3121, ext. 172, or by sending an email to Diana@HawaiiInformation.com.

Mahalo!

Rules Revisions Adopted September 09, 2010
Now Posted in REsearch
On September 09, 2010, the HIS Board of Directors adopted revisions to the rules and regulations of the service.  Most of the revisions were to Article X. IDX as required by NAR to be adopted by October 31, 2010.  The only other revision that was formally adopted is the change to Article III.  Listing procedures.  Section 3.09.  Auction Listings, that was approved by the HIS directors on May 19, 2010, that permits auction listings to be submitted to the service.

The change permitting auction listings to be submitted to the service was announced in a HIS Bulletin that was emailed to all members on June 4, 2010.  To see the bulletin announcement, please click on this link. http://blogs.alohaliving.com/bulletins/category/rules/.

The revisions to Article X. IDX that were required by NAR follows shown in redline.  The sections that were not revised may be viewed in the revised rules document posted in REsearch Help at this link. http://hisfaq.hawaiiinformation.com/absolutehelp/attachments/119/RulesAndRegulations.pdf

Section 10.01.  Definitions.
a.    “IDX” is a means by which each participant subscribing to the IDX program (the “IDX participant”) may authorize the display of its active listings appearing in MLS on each other IDX participant’s Internet web site, subject to the requirements of this Article X.
b.    “IDX database” is the current aggregate compilation of all active listings of all IDX participants except those listings where the property seller has opted out of Internet publication by so indicating on the contractual agreement.

Section 10.02.  Participation presumed.  The service will presume participants’ consent for the display of their activelistings by other participants pursuant to these rules.  (i.e., the service will presume that the participant is an IDX participant) unless the participant affirmatively notifies the service that the participant refuses to permit display (either on a blanket or listing-by-lissting basis).  If a participant refuses on a blanket basis to permit the display of its listings, it is not an IDX participant and may not display the IDX database pursuant to Article X.

Section 10.04.  Permitted and required fields and records.  An internet republication of another IDX participant’s listing may contain only those fields of data identified by the service as permissible for IDX displays and must include fields identified by the service as required for use with IDX.  Display of seller or occupant names, phone numbers, and email addresses, and type of listing agreement (e.g., exclusive right to sell, exclusive agency, etc.) is prohibited.  Confidential fields intended only for other MLS participants and users (e.g., cooperative compensation offers, showing instructions, property security information, etc.) may not be displayed on IDX sites. An IDX participant may select the listings it displays on its IDX display based only on objective criteria, including factors such as geography or location.  (e.g., “uptown”, “downtown”, etc.), list price, type of property (e.g., condominium, cooperative, single-family detached, multi-family), cooperative compensation offered by listing brokers, type of listing (e.g., exclusive right to sell or exclusive agency), or the level of service being provided by the listing firm.  Each IDX participant shall select the listings for its IDX display independently of, and without consulting, other participants.

Section 10.05.  Eligibility.  In order to be an IDX participant, a participant must be engaged in real estate brokerage and consent to display of their listings by other participants A participant will be deemed to engage in real estate brokerage if it maintains an office or Internet presence from which participant or its affiliated subscribers are available to represent real estate sellers or buyers (or both).

Section 10.06.  Frequency of updates.  An IDX participant must update the IDX databases on its internet web site so that no more than seven three days pass between updates.  The IDX participant’s IDX web site must indicate the date and time of the last update of data.

Section 10.06.01.  Notification of IDX site.  Participants must notify the MLS of their intention to establish an IDX site and must make their site directly accessible to the MLS for purposes of monitoring and ensuring complicance with applicable rules and policies.

Section 10.09.  Displays.  A display of another participant’s listing must bear the service’s copyright notice (“©20010 MLS Hawaii, Inc.  All rights reserved.”) immediately following the property information.

Section 10.14.  Avoid scraping of data MLS participants may not use IDX-provided listings for any purpose other than display on their websites.  This does not require participants to prevent indexing of IDX listings by recognized search engines. An IDX participant displaying the IDX Database or any portion of it must make reasonable efforts to avoid “scraping” of data by third parties or displaying of that data on any other web site.  Reasonable efforts include:
a.    Monitoring the web site for signs that a third party is “scraping” data and
b.    Prominently posting notice that any use of search facilities of data on the site, other than by a consumer looking to purchase real estate, is prohibited.
c.    [HIS OPTION]  Maintaining an audit trail of IP addresses of visitors and web pages viewed for a period of 30 days after each visit and making the audit trail available to HIS if in HIS’s judgment the information would assist in investigating possible abuse of the IDX database.

Section 10.20.  Seller information withheld.  Listings or property addresses of sellers who have directed their listing brokers to withhold their listing or property address from display on the Internet (including, but not limited to, publicly-accessible websites or VOWs) shall not be accessible via IDX sites.

Section 10.21.  Third-party commentary and AVMs.  Any IDX site that (a) allows third-parties to write comments or reviews about particular listings or displays a hyperlink to such comments or reviews in immediate conjunction with particular listings, or (b) displays an automated estimate of the market value of the listing (or hyperlink to such estimate) in immediate conjunction with the listing, shall disable or discontinue either or both of these features as to the seller’s listing at the request of the seller.  The listing broker or agent shall communicate to the MLS that the seller has elected to have one or both of these features disabled or discontinued on all participants’ websites.  Except for the foregoing and subject to Section 10.22, a participant’s IDX site may communicate the participant’s professional judgment concerning any listing. Nothing shall prevent an IDX site from notifying its customers that a particular feature has been disabled at the request of the seller.

Section 10.23.  Accuracy of IDX information.  Participants shall maintain a means (e.g., e-mail address, telephone number) to receive comments about the accuracy of any data or information that is added by or on behalf of the participant beyond that supplied by the MLS and that relates to a specific property upon receipt of a communication from the listing broker or listing agent for the property explaining why the data or information is false.  However, participants shall not be obligated to remove or correct any data or information that simply reflects good faith opinion, advice, or professional judgment.

As mentioned above, the newly adopted version of the rules may be seen in REsearch Help at any time.  Should you have any questions about these revisions to the rules, please feel free to contact Diana Haraguchi, Exec. Asst. to the President/CEO by calling 1-800-628-3121, ext. 172, or by sending an email to Diana@HawaiiInformation.com.

Mahalo!

Partnership with Property Panorama

REsearch, Sales No Comments »

We are thrilled to announce our new partnership with Property Panorama. As part of our partnership with Property Panorama, we are offering free Insta View Virtual Tours for each of your listings. We have also acquired Property Panorama’s Professional Marketing Collection for all of our members. This service is offered to you absolutely free for 60 days and includes all of the standard membership features, along with many special features available only through MLS integration.

We invite you to check out Property Panorama’s robust suite of marketing tools and sign up today to take your listings to the next level with these unique online presentations.

Introducing Property Panorama’s Insta View Virtual Tours

We have acquired Property Panorama’s Insta View Virtual Tours for you, as a free member benefit!

Starting Thursday, September 9th, Property Panorama will create a Insta View Virtual Tour for each of your listings using the photographs that you uploaded to the MLS and your listing data (for listings containing at least 3 images). These Insta View Virtual Tours are created for you automatically. You don’t have to do a thing!


To View a Insta-View Virtual Tour Click Here

  • VIRTUAL TOUR FOR EVERY LISTING:
    Property Panorama will create a Insta View Virtual Tour for each of your listings with a unique URL which can be viewed on alohaliving.com.
  • NO EFFORT REQUIRED:
    Property Panorama acquires the listing data and images direct from HIS, and creates a dynamic Insta View Virtual Tour without human intervention!

Enhance your Listings a Step Further

Check out all of the Property Panorama products now available to you for unlimited use for the next 60 days, courtesy of Hawaii Information Services!


To View a Product Demo Click Here

As a member of HIS, you now have unlimited access to Property Panorama’s entire Collection of powerful marketing tools for FREE for the next 60 days.

Property Panorama provides innovative, engaging multimedia solutions to the Real Estate industry to ensure that every listing gets maximum exposure. You can create and distribute stunning, fully-customizable presentations quickly and easily using Property Panorama’s online solution. The Professional Marketing Collection includes Virtual Tours, Video Tours, PodCAST Tours, MobileMedia™ (for cell phones) Tours with TurboText™, and more!

Click Here To Get Started Today!

All of these exciting presentations and features are provided to you for free for unlimited use for the next 60 days through HIS!

For more information, contact Property Panorama by phone, toll-free, at (877) 299-6306, or e-mail clientservices@propertypanorama.com.


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