Just Released…
Form Enhancements

Purchase Contract: For your convenience….”Save” Button at the bottom of the form

Wasn’t it a pain that after you completed the long 12 page Purchase Agreement, that you had to scroll back all the way up to the first page to save it? Well, now there’sa “Save to REsearch” button at the bottom of the form.

Rental Agreement: Extension of field size

There was a limitation on the amount of text that could be entered on Page 2, Item 14. “Disclosure of Real Estate Licensing Status”. Although it appears that the field was long enough, it accepted text only in about a third of the total line allowed for this entry. The field has been expanded to accept more characters.

All of the forms that required revisions as a result of the use of the new Purchase Contract should now be available on-line. In the event you encounter a problem with any of them, or if we’re missing a form that you need, please do not hesitate to let us know.

Changes…
Subdivision Names Acronym’d

Please use these in your searches and and Prospect set-up

HOVE = Hawaiian Ocean View Estates
HOVR = Hawaiian Ocean View Ranchos

Due to field size limitations, we find it necessary sometimes to reduce subdivision names to their acronyms. The names Hawaiian Ocean View Estates and Hawaiian Ocean View Ranchos are so long that it did not allow the inclusion of the lot number in the field provided for this information. These have been shortened to their acronyms HOVE and HOVR respectively. Please use these acronyms when searching for properties in these subdivisions. If you have Prospects set up to search for properties in these subdivisions, and have used the full subdivision names in the search criteria, please check them. We have executed a program to search through the prospect searches and change all of the occurrences of the subdivision names to the acronyms so that you don’t have to go through them and change them manually. In the event that your prospect searches have not been corrected, please contact Tech Support and we’ll be able to help you revise them.

Notes on previously released announcements…
Update for Assessment and Building Detail Data

In our last bulletin, we announced that the assessment data was updated. The Data Status page did not reflect the correct year that the data had been updated to. We are in the process of updating that page to show that the assessment data for all islands have been updated to reflect 2007 data. The building detail data is current as of the last updates provided to us by each county.

Non-Participant & Reciprocal Agent ID #s

We missed mentioning that if you want to report the sale of a property that the seller is not represented, and you are the Sold Agent, you should list the property under your ID number and report the sale immediately. Contact us and we can change the listor ID to the proper ID number. Members do not have the ability to list properties under any other ID number than their own. Just contact our Tech Support staff, they’ll be happy to assist you.

Coming soon…
ACCESS TO BOC DOCUMENTS

We know you’re waiting for this! We’re on the verge of providing you access to the documents recorded at the Bureau of Conveyances. We are in the final stages of completing this project. This service will be made available to all our regular MLS subscribers at no additional charge. It will also be available to our other customers at an additional monthly fee or at a charge per document basis. Information on this and as to when the service will be available will be sent to you very soon.

Rules Highlight…
Delinquent Changes of Status

One of the things that really upsets members is the late reporting of changes of status. According to the MLS Rules, all status changes, except to status “S” (sold) must be reported to the service within 48 hours of the time they become effective. Changes to status “S” must be reported within 5 days of the date of recordation. Failure to do so, subjects the member to processing fee charges initially of $50 per listing, and $100 per listing per day thereafter until the status change is submitted.

Many a member and his/her client has been inconvenienced by other members who fail to change the status of an active listing to under contract (”U”) or contingent (”C”) status. One of the worst scenarios, is when a prospective buyer incurs air travel and hotel expenses to come and see a property, only to find out that an offer has already been accepted for it.

We know that there are many members who do not report the status changes to C and U, because their sellers request or demand that their listings remain active for the purpose of collecting back-up offers. We understand the dilemma that the member is confronted with. However, if the member decides to acquiesce to the seller’s request, he/she is still subject to the MLS rules. This means that if he/she decides not to submit the status change, he/she will incur the processing fees for not doing so. The service has no choice but to enforce the rules and charge the fees.

If you are faced with this situation you should inform the seller that you are required by the MLS rules to report the status change. Under status “C”, the property can still be shown for the purpose of obtaining back-up offers. If the seller still insists that you keep the listing active, you should let him/her know that if you don’t change the status, you will incur the processing fees.

To see the MLS Rules, click here, and then select “Rules and Regulations” or you can go to our website and click on the ”and more….” link at the bottom right portion of the log in page under “MLS MEMBER CORNER” and you’ll be taken to a page where you can access forms and the rules.

To All PARTICIPANTS, PBs, DRs & BICs…..

We need your help! Please share this bulletin with all of your agents!

We are finding that we may not have a current email address for many of them. Please have your agents check to make sure that they have a current email address with us, or if they prefer that we send our bulletins and notices to them through the mail or by fax. Otherwise, they will not receive important notices or announcements from us. Notices and announcements are considered delivered if they are addressed to the email addresses last provided to us by the members and customers.

Mahalo!